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Contracts & Grants

The Department of Education Studies provides our Faculty administrative assistance throughout the award cycle from proposal preparation & submission to award maintenance and closeout.  We will work closely with the Principal Investigator (PI) to produce and submit the most compelling proposal.  The Fund Manager (FM) will work in partnership with the Office of Contract and Grant Administration (OCGA) to provide support for development of large, complex, multidisciplinary research proposals.

EDS Proposal Policies and Procedures

Notify our Fund Manager, Hawiza Sharpe of intent to submit a proposal. 

Provide to Financial Manager the following:

  • Proposal solicitation/announcement/link to the funding opportunity
  • Proposal due date
  • Proposal title
  • Proposal start & end date
  • Budget – Identify target annual budget amount and provide a list of any personnel working on grant and identify any other categories as needed

Proposal Preparation Deadlines/Timelines

  • 45 Days Before Deadline - Notify Fund Manager of your plan to submit a proposal
  • 15 Days Before Deadline -  Send Fund Manager a rough draft of the proposal  
  • 7 Days Before Deadline - Draft application due to OCGA for review
  • 3-5 Days Before Deadline - Review proposal for submission & provide the final version to Fund Manager
  • Day of Deadline - Confirmed that the proposal has been submitted

Important items to consider on submission day:

  • UC San Diego's standard business hours are 8:00 am – 4:30 pm
  • Submit as early as possible to avoid last minute system issues or delays, particularly during peak submission periods
  • Stay by a phone or email until submission is confirmed in case any unexpected issues arise

Resources & FAQs