Travel Resources for Faculty, Staff and Graduate Students

 

The University will reimburse faculty, staff, students, and non-UCSD travelers for allowable expenses incurred when traveling on official University business. 

Pre-Travel

Before booking any travel, your trip should be preauthorized by creating an event number.  An event number allows you to book airfare through Connexxus, UC's travel program and charge the expense directly to your fund source rather than pay out of pocket.  Other expenses such as hotel and registration can also be pre-paid via the event number rather than using a personal credit card.

Post-Travel

All faculty, graduate students and staff should fill out the Travel Reimbursement Form [PDF] and submit to Fiscal Support, Hawiza Sharpe.  Receipts must be submitted to the Fiscal Support before the payment will be authorized. All travel receipts are due within 21 days of trip completion.

Mileage Reimbursement

Mileage Reimbursement

Fill out the Mileage Log and provide to Fiscal Support, Hawiza Sharpe.

Mileage reimbursement rates - https://blink.ucsd.edu/travel/expenses-reimbursements/reporting/mileage-reimbursement/rates.html

Graduate Student Travel

All UCSD Graduate Students must complete the following additional steps:

Travel Resources and FAQ's

Additional information on UCSD Travel:

How do I pay for pre-conference expenses such as registration and hotel deposit?

If you have to pre-register for a conference or hotel stay more than 21 days in advance of your travel, you have a few options for payment.

  1. You can pay on a personal card. (You will not be reimbursed until after the trip.)
  2. You can request UCSD submit a check on your behalf. Please notify Fiscal Support Hawiza Sharpe at a minimum of 30 days in advance before the check is due.
  3. You can put the registration or hotel deposit on your UCSD travel card. Please notify Hawiza Sharpe if you do this so late fees are not incurred. 
  4. You can put the registration on your express card or the departmental express card - preferred method.

Financial